Personal Data Protection Policy Statement

Policy Last Updated on 3 December 2018

ESE Group respects the privacy of all business related contacts,  and is committed to protecting the individual personal information provided to us. Please read  this Personal Data Protection Privacy Policy statement to learn more about  the ways in which we collect, use and protect your information.

1. Application of Policy

This Policy is based on the Singapore Personal Data Protection Act 2012 (“PDPA”) and all the associated regulations and guidelines as may from time to time be issued by the Personal Data Protection Commission (“PDPC”) of Singapore.ESE Group may be subject to different or more restrictive local laws in the jurisdiction outside of Singapore.

By providing your personal data to  ESE Group, you agree to the terms of this Policy. Please review this Policy carefully before providing us with any of your personal data.

2. Collection on Personal Data

For the purpose of employment and recruitment activities, you may be requested to provide personal data such as, but not limited to, the following, without which it may not be possible to process:-

  1. Full Name
  2. Residential Address in Singapore and overseas
  3. Contact Details, including telephone or email address
  4. Gender
  5. Nationality
  6. Date of Birth
  7. NRIC / FIN / Work pass / Passport number
  8. Your employment history, education background and income level
  9. Personal data of your family members

 

3. Use of Personal Data Collected

ESE Group either currently uses or may in the future use your personal data for the purposes you have been notified of and consented to or which are not prohibited by applicable law. This includes the following purposes:

  1. For HR and recruitment purposes
  2. For business purposes
  3. For legal purposes
  4. For Bank verification
  5. For managing Employee Benefits schemes
  6. Any other purposes which ESE Group may inform you of in writing from time to time, but for which ESE Group will seek your separate consent

If we wish to use, disclose or process your Personal Data for another purpose we will seek your explicit consent in writing beforehand.

4. Disclosure of Personal Data

All personal data held by ESE Group will be kept confidential but ESE Group may provide such information to the authorities, third parties service provider (including Insurance, bank, Training Provider, Health Provider, Travel agencies, Hotel etc) without further consent, if it is necessary to satisfy the aforementioned purposes or a directly related purpose.

5. Withdrawal of Consent

If you do not wish for us to use or disclose your Personal Data for any of the above purposes, you may withdraw your consent at any time by contacting us at pdpa@ese.com.sg. Depending on the circumstances and the nature or extent of your withdrawal, the withdrawal of your consent may result in us not being able to provide services to you.

6. Access and Correction of Personal Data

Employee may access and/or correct the personal data currently in our possession or control via the HRM system. The following are the personal data that available to update via self-service Unit4 web portal

  1. Mobile number
  2. Address
  3. Religion
  4. Emergency contact
  5. Family Member personal information updates
  6. Marital status & Marriage date

As for other Personal information updates such as Full Name, NRIC, bank details, Educational qualification, Employees may approach HR directly.

While the individual candidate for employment application or former Employee, who needs to gain the access/or correct the personal data is able to make an email written request to pdpa@ese.com.sg.

7. Accuracy of Personal Data

ESE Group keeps personal data as accurate, complete and up-to-date as possible. The data provided will be validated by making references to generally accepted practices and guidelines. This includes the requests to see original documentation before using your personal data.

8. Protection of Personal Data

ESE Group protects personal data against loss or theft, as well as unauthorised access, disclosure, copying, use or modification with security protection measures which are appropriate to the sensitivity of the personal data.

In order to safeguard your personal data, we make reasonable security arrangement to protect the personal information collected from you against unauthorised access or lost. We put in place standard security techniques, such as firewall, up-to-date antivirus protection, encryption, access control procedures and the use of privacy filters to secure all storage and transmission of personal data by us, and disclosing personal data both internally and to our authorised third party service providers and agents only on a need-to-know basis.

You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures.

9. Retention of Personal Data

ESE Group will retain your personal data only for as long as the purpose for which the data is collected or used (as notified to you) continues, or where necessary for our legal and business purposes. Thereafter, ESE Group will delete or destroy the personal data of the resignee, or restrict access to data which can be associated with you after 7 years.

10. Transfer of Personal Data Outside of Singapore

We have taken steps to ensure that appropriate levels of protection necessary to maintain the security and integrity of your personal data are in place. In addition, any data transferred outside of Singapore is processed only in accordance with the PDPA and any other applicable law or contractual agreement.

11. Changes to Policy

We reserved the right to modify or change this Policy at any time. The Effective Date, as stated above, indicates the last time this policy was materially revised. Please refer to this page for any changes and updates to our Policy regarding our handling of your personal data.

12. Contact Us

If you have further questions about this Policy or wish to contact us regarding this policy, please do not hesitate to contact us at pdpa@ese.com.sg.